Main Advantages of G Suite Security any Organization Can Benefit From

Dariia Leshchenko
Mar 04, 2022
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Google cloud is one of the trending platforms that both individual users and corporations choose to exploit to develop their business relationships and more. Among the primary reasons why the service is so necessary is that the G Suite security levels exceed most expectations.

The main goals that Google Workspace is designed to meet are the following:

  • Control over organization’s data
  • Enhanced implementation of AI into the workflow
  • Optimized and more efficient teamwork

Even with such priorities within grasp, some business owners are still concerned about Google Workspace security. So, today we will discuss the matter in as great a detail as possible.

Outstanding features of Google Workspace security

G Suite or Google Workspace – both names define the same service – is a web-based set of different apps. The collaboration of these allows other members of your team to access and work on the same projects simultaneously. There’s not even a need to switch from their personal device to any other.

While such an opportunity is highly beneficial when it comes to either small or large businesses, the concern of potential data leaks and breaches arises. Thus, corporate security becomes a top priority. How does Google Workspace ensure that?

Data security policy

It is not enough to claim that G Suite uses the best security practices to ensure your organization’s data safety. You should know that your trusted admins will have access to security settings so that they can control and view all business workflow.

G Suite services facilitate protection reports that will indicate the most sensitive information so that the admins can decide on the most suitable actions to secure and protect it. The only thing that you have to ensure is a trusted admin who has unlimited access to the security center.

Unique privacy policy

Google cloud is a platform with an authorized certification intact, which makes it a reliable data processor. One of the main perks of this certification is the fact that it is designed to support small, medium and large businesses when it comes to privacy laws accepted across the globe.

You can count on direct instructions for implementation and control over the Privacy Information Management System. Both data controllers and processors can use the offered guidance. To put it simply, Google Workspace certifications ensure enhanced user privacy and security.

Ensured cloud identity policy

Cloud identity is often referred to as an endpoint management platform. Among the primary functions of the platform is to assist security and IT teams to improve user productivity, secure business data, and transfer it to the cloud workspace.

Google admin console is a centralized location of Cloud Identity that enables admins to view and access all the user accounts, connected apps, and devices. The platform is spiced with threat indicators that will help you defend employee data, user accounts and administer endpoints.

Uncompromised compliance policy

Google Workspace security is designed to meet all the compliance needs of its users. All the products and services that the platform covers are meticulously validated as to their compliance controls, security and privacy, audit reports, and more. Aside from that, it is a known Google practice to constantly improve compliance coverage.

Such enhanced and strict compliance ensures that Google Workspace offers a range of means and solutions to make better decisions that will help your business grow and develop.

Practical G Suite security tips to protect your company

The enhanced security features of Google Workspace are surely impressive. However, it takes a dedicated admin audit to ensure that your company data is truly unbreachable. There are a few tips that any G Suite administrator can use to enforce complete data security.

Security Checkup

One of the most underrated options on the security checklist would be the Security Checkup completion. However, if you manage to have all users complete it, you will have access to all the apps that can attend to the company’s data at all times.

Two-step verification

No matter the complexity of unique passwords, they can be stolen and used against you. However, once you issue two-step verification, no one will be able to access your admin accounts, not even with the password at hand. The mentioned verification will request additional identity proof, which is not that easy to come across, buy, or steal.

Security keys

Google has come up with physical keys that can be used to access documents and accounts without a password. The key is designed to provide you with an encrypted signature that works with the platforms it is allowed to. Thus, it keeps phishing at bay. Google Workspace admins manage security keys from their Admin console – the security center.

Secured mobile devices

Google Workspace users can secure their mobile devices too. All it takes is enabling device management to help admins control employees’ devices without any additional software required.

Third-party access

At times, cooperation with third-party apps is a must. To ensure that your business data is safe and secure, you can pre-select those companion apps that you deem reliable. After you whitelist a separate app, the users can choose either enabling or disabling access to their G Suite info.

External calendar access

You can limit who can see and access your calendar externally in Calendar Settings. Such an approach will ensure that your calendars aren’t shared outside the domain so that there are no information leaks that can ruin your business or reputation.

Potential threats to Google Workspace security in 2022

Data threats can’t be treated lightly, even with such a powerful tool like Google Workspace in use. The fact is that Folderly experts point out a few potential risks that can compromise your security when you cooperate with the platform. The better aware you are of potential dangers, the easier it will be to fight them off successfully.

Phishing attacks

Almost any Microsoft Outlook or Gmail user knows that phishing is one of the most dangerous cyber threats that the digital world has faced so far. The main goal of the technique is to steal your sensitive data and use it against you. The attack, in its form, is utterly simple and inconspicuous. You receive an email from a supposedly trusted source with an inquiry to share some data with the source. Since you may trust the sender, you will gladly provide the information.

The best way to avoid phishing is to be utterly cautious. When it comes to the Google Workspace security breach, you should keep an open eye for the following:

  • Strange email addresses
  • Unexpected urgent requests
  • Unexpected ‘important’ attachments
  • Suspicious and misspelled links

There is pre-delivery message scanning that G Suite offers so that their admins can identify phishing emails before they hit the inbox. However, the innovative feature isn’t 100% reliable.

Ransomware threats

The simplest way to describe ransomware is that once you get attacked, it will mess with your sensitive data so that it can’t be accessed until the ‘ransom’ is paid. Since G Suite is a corporate tool, the stakes are incredibly high. Once an admin account is hit by ransomware, it will mess with all the data that your coworkers rely on.

It is almost impossible to defend your team from such a threat. The best way would be to prepare for the inevitable. All it takes is creating an automated backup of the sensitive data to restore it should the need arise.

Insider threats

No matter how strong your security center is, data breaches may occur. If you are lightly involved with the IT world, the notion of data leaks seems to be coming from the outside world. However, that is not always the case since company employees can infuse cyberattacks too.

Research proves that as many as 75% of fired employees have access to corporate data. As much as one-third of those people are willing to sell your sensitive information.

One of the easiest ways to deal with such a potential threat is to disable access to corporate data after an employee leaves the company. Backing up your information is a great option too. However, the best route to take would be to start cooperating with some third-party security platforms that will alert you every time unauthorized access to your data is requested.

Malicious apps and add-ons

Just when you think that the list of potential cyber threats is over, third-party apps come knocking on the doors of user security. It is natural that you may decide to implement useful third-party tools to improve the G Suite workflow. However, you shouldn’t forget about potential dangers lurking around.

One of the most effective ways to ensure that you cooperate with trusted vendors would only be to invest in Google Workspace cybersecurity services that offer third-party application audits. The main aim of such services is to present you with an extensive list of apps that have access to your files and provide a whitelist of trusted add-ons to consider along with those to keep away from.

Brute-force attacks

There are cases when mere email alerts can’t save the day. There are cases when hackers are set upon breaking into your system to steal your data. That is where different password-decoding programs are put to use to get into your Google account. While it may seem impossible to fight off such an AI-efficient attack, not all is lost.

You can do the following to prevent your G Suit from being brute-forced:

  • Come up with long and complicated passwords
  • Set a limit on sign-in attempts
  • Implement Captcha
  • Don’t forget about Two-Step Verification
  • Change your passwords regularly

Human errors

Last but not least, you should remember that a human factor can contribute to the number of security threats that you will have to deal with. There are cases when a business owner, manager, or regular employee shares corporate access with people not involved with the company. That is where unpredicted data leaks, malware epidemics, and other things start to spread like wildfire.

The only way to keep the human-imposed threats at bay is to conduct regular security awareness training to remind all the people involved in the corporation about the importance of the safety of any data spread or used within the company.

Final words

The power of G Suite can’t be understated when it comes to keeping the workflow neat and well-synced. However, loads of sensitive information shared within the company system require a cautious approach. Google Workplace security solutions are what any business needs to keep safe in the modern world of cyber threats! 

Dariia Leshchenko
Dariia Leshchenko
Customer Success Manager
Dariia's decades in Email Deliverability and Sales have allowed her to successfully manage diverse business clients. For years now, she proves that there are no issues not to be fixed. Dariia speaks for the synergy of new-level email analysis technology and a human approach to improving email performance.